Project Manager – IWMS Software Implementation (Higher Education)

Job Summary:

We are seeking an experienced Project Manager to lead the implementation of an Integrated Workplace Management System (IWMS) in a higher education environment. This role will be responsible for managing project timelines, budgets, stakeholders, and ensuring the successful deployment of the IWMS to optimize campus operations, space management, maintenance, and real estate management.

Job Description:

Job Summary:

We are seeking an experienced Project Manager to lead the implementation of an Integrated Workplace Management System (IWMS) in a higher education environment. This role will be responsible for managing project timelines, budgets, stakeholders, and ensuring the successful deployment of the IWMS to optimize campus operations, space management, maintenance, and real estate management.

Key Responsibilities:

• Project Planning & Execution:
  • Develop and oversee the IWMS implementation roadmap, ensuring alignment with institutional goals.
  • Define project scope, milestones, timelines, and resource allocation.
  • Coordinate software configuration, data migration, integrations, and testing.
• Stakeholder Management:
  • Collaborate with university leadership, IT teams, facilities management, and end users.
  • Facilitate communication between vendors, consultants, and internal teams.
  • Conduct regular project meetings and status updates.
• Risk & Budget Management:
  • Identify risks and develop mitigation strategies.
  • Monitor project budgets and expenditures to ensure cost-effectiveness.
  • Ensure compliance with institutional policies and industry best practices.
• Training & Change Management:
  • Develop user training programs and adoption strategies.
  • Support change management efforts to ensure seamless transition to the new IWMS platform.
  • Gather user feedback and continuously improve system utilization.
• Quality Assurance & Go-Live Support:
  • Conduct system testing and validation.
  • Oversee go-live activities and post-implementation support.
  • Ensure system performance aligns with institutional objectives.

Required Qualifications & Skills:

• Education & Experience:
  • Bachelor's degree in Business Administration, Information Technology, Facilities Management, or related field.
  • 5+ years of experience in project management, preferably in IWMS, ERP, or enterprise software implementation.
  • Experience in the higher education sector is highly preferred.
• Technical & Industry Knowledge:
  • Familiarity with IWMS platforms (e.g., Archibus, Planon, FM:Systems, TRIRIGA, Accruent).
  • Understanding of space planning, facilities management, and asset management within universities.
  • Knowledge of integration with existing university IT infrastructure (e.g., ERP, HR, Finance systems).
• Project Management Expertise:
  • Strong background in Agile, Waterfall, or Hybrid project methodologies.
  • PMP, PRINCE2, or equivalent certification is a plus.
  • Experience with data migration, software configuration, and user training.
• Soft Skills:
  • Excellent leadership, communication, and stakeholder engagement skills.
  • Ability to manage multiple priorities and adapt to a dynamic higher education environment.
  • Strong problem-solving and decision-making abilities.

Preferred Qualifications:

• Experience managing projects involving cloud-based solutions and third-party vendors.
• Familiarity with compliance and reporting requirements in higher education facilities management.

Worker Type:

Regular

Number of Openings Available:

1