Executive Assistant

Posted 2 Hours Ago
Be an Early Applicant
Austin, TX
7+ Years Experience
Big Data • Real Estate • Software
Realtor.com® is an open real estate marketplace built for everyone.
The Role
As an Executive Assistant at Realtor.com, you'll manage the calendars of C-Suite executives, coordinate travel logistics, handle expense reports, assist with meetings, and support executive needs. You'll act as a liaison, organize events, and maintain effective communication in a fast-paced environment.
Summary Generated by Built In

At Realtor.com®, we have among the most comprehensive and accurate coverage of real estate listings and the most engaged users across all the online real estate portals. Our mission is to make buying, selling, renting, and living in homes easier and more rewarding for everyone.

Building your career? Build it better at Realtor.com®. Join us and help change the world of real estate, one home at a time.

Executive Assistant at Realtor.com®

Location: Austin, TX

Do you excel at organization and providing top-notch support to C-Suite Executives? Do you possess a keen-eye for details and thrive in a fast-paced environment? If you're passionate about making a meaningful impact at an innovative real estate tech company, this role is for you. Step into the pivotal position of Executive Assistant, where your organizational finesse and proactive energy will help shape the future of real estate, one home at a time.


What you'll do:

  • Full management of Chief Product and Technology Officer anc Technology and Product Operations VP calendars - Manage their daily schedules, coordinate logistics for all meetings, both internal and external, being proactive about conflicts and understanding priorities.
  • Act as a gatekeeper for the CPTO, screening slacks, emails, and other communications to determine what requires immediate attention and what can wait.
  • Coordinate domestic and international travel, process expense reports and assist with management of budget for travel and events.
  • Assist the CPTO in managing the rhythm of the business in close partnership with the Executive leadership and Product Leadership teams. This includes: owning meeting agenda, taking notes and following up on action items
  • Attend meetings and take minutes as needed.
  • Schedule and coordinate logistics for conferences and special events (both onsite & offsite).
  • Acts as a liaison and trusted partner for assigned executives relaying and exchanging information with others including: senior leaders and other cross functional organizations or colleagues.
  • Anticipate the Executive’s needs and proactively assemble the appropriate people and resources to solve problems as independently as possible. Bring forth new ideas and solutions to help scale processes and more order to busy teams.
  • Field and funnel incoming requests; exercise strong judgment and discretion with highly confidential information.
  • Lead, drive and execute on various team events, socials, offsite meetings, etc.
  • Work cross-functionally to ensure communication is efficient and clear between teams.
  • Meet deadlines by maintaining an organized approach, knowing how to prioritize and coordinate multiple work activities in a fast paced environment.
  • As a team player, provides backup support for other Executive and Administrative Assistants and helps the team work efficiently together.
  • Partner with Chief of Staff for Chief Product and Technology Officer and projects and tasks that support the Product & Technology organization.


How we work:

We balance creativity and innovation on a foundation of in-person collaboration. For most roles, our employees work three or more days in our offices, where they have the opportunity to collaborate in-person, adding richness to our culture and knitting us closer together.


What you’ll bring: 

  • Based in Austin area, hybrid schedule, 3 days in office minimum
  • Bachelor's degree in business administration, communication, or a related field.
  • A minimum of 5-8 years work experience in the capacity of an Executive Assistant supporting multiple executives.
  • Familiar with the expectation of complete confidentiality on all business matters.
  • Proven ability to actively manage projects in a fast-moving, high pressure environment.
  • Flexibility working independently or partnering with a variety of teams.
  • Flexibility to support (when needed) during out of office hours.
  • Ability to be flexible in response to changing priorities and needs.
  • Experience with web-based scheduling and collaboration tools.
  • Experience with arrangement of complex schedules and logistics, at times, across multiple time zones.
  • Ability to work on multiple projects, lead priorities and accurately set expectations.
  • Excellent time management skills and attention to detail.
  • Strong communication, planning, organizational and analytical skills.
  • Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency.
  • Excellent verbal and written communication skills - Ability to effectively communicate and collaborate with a diverse range of people and job functions.
  • Ability to remain energetic and positive in a fast-paced and demanding environment.
  • Entrepreneurial spirit and desire for constant improvement. A forward thinker.
  • Excellent common sense and ability to make appropriate judgment calls autonomously.
  • Dedicated with the ability to anticipate next steps.
  • Works well with a variety of personalities; embraces teamwork.
  • Proficient working with Google Workspace/Docs and Microsoft Office Suite.


Superstar strengths:

  • Adaptable – have demonstrated flexibility in the face of change.
  • Organized - have good time, space and task management skills.
  • Proactive - has the ability to foresee problems and prevent them by taking action.
  • Growth Mindset - has resilience and desire to learn as the company and organization evolve and scale.

Do the best work of your life at Realtor.com®

Here, you’ll partner with a diverse team of experts as you use leading-edge tech to empower everyone to meet a crucial goal: finding their way home. And you’ll find your way home too. People are our foundation—the core that drives us passionately forward. At Realtor.com®, you’ll bring your full self to work as you innovate with speed, serve our consumers, and champion your teammates. In return we’ll provide you with a warm, welcoming, and inclusive culture; intellectual challenges; and the development opportunities you need to grow.

Diversity is important to us, therefore, Realtor.com® is an Equal Opportunity Employer regardless of age, color, national origin, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status as a disabled veteran and/or veteran of the Vietnam Era or any other characteristic protected by federal, state or local law. In addition, Realtor.com® will provide reasonable accommodations for otherwise qualified disabled individuals.

What the Team is Saying

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The Company
Austin, TX
1,900 Employees
Hybrid Workplace
Year Founded: 1995

What We Do

We pioneered the world of digital real estate more than 25 years ago. Today, through our website and mobile apps, we are a trusted guide for consumers, empowering more people to find their way home by breaking down barriers, helping them make the right connections, and creating confidence through expert insights and guidance. For professionals, we are a trusted partner for business growth, offering consumer connections and branding solutions that help them succeed in today's on-demand world.

Why Work With Us

The way home begins with you. With a diverse team of experts alongside you, you’ll help us reach new heights at the forefront of the digital real estate space. Bring your extensive knowledge and deep expertise and collaborate with other passionate visionaries to lead our industry and revolutionize the way people find home, in every form.

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Realtor.com Offices

Hybrid Workspace

Employees engage in a combination of remote and on-site work.

Typical time on-site: Not Specified
Austin, TX

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